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Real Estate Assistant

Position ID: CM/CAassistant
Location: Newport Beach CA

Real Estate Assistant

Our client is the largest International Commercial Property Management organization in the world. They have been named one of the most admired companies-six years in a row by Fortune magazine. They believe in Respect, Integrity, Service and Excellence.

 

Responsibilities:

  • Provides general administrative support for the Real Estate Management Team.
  • Assists with tenant and vendor customer service.
  • Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc. Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
  • Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders.
  • Coordinates and monitors status of work assigned to vendors.
  • Coordinates tenant events and appreciation.
  • Assists with publication and distribution of tenant newsletter.
  • May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
  • Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
  • Comply with bid process guidelines.
  • Assists with preparations of monthly and quarterly management reports.
  • Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
  • Administers accounts payable and accounts receivable.
  • Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Westport One consistently ranks as one of the top 10 offices within the MRI Network system, which consists of more than 700 offices worldwide.

We are the Contract Staffing "industry leaders" working specifically on contract and permanent positions within all industries.  Key positions we fill are:  General Office, Receptionists, Administrative Assistants, Secretaries, Executive Assistants, Transcriptionists, Customer Service Representatives, Human Resource Assistants, Data Entry, Accounts Payable, Accounts Receivable, Payroll, Bookkeeper, Medical Assistants, Medical Billing, Front Office, Back Office, Legal Secretaries, and Paralegals.

 

Any inquiries relating to this ad will be kept confidential.

To learn more about our organization please visit us at
www.westportone.com.


To apply for this position, submit your resume by choosing one or more of the following:

  • ***CLICKING “APPLY NOW” ON THIS PAGE*** (PREFERRED)

 

  • Email your resume in WORD format to chrism@westportone.com .  Please refer to job reference code CM/CAassistant in the subject line.

 

  • Fax resume with cover letter to: 314-991-9586.  Attention:  Chris Mazzola.  Please refer to job reference code CM/CAassistant

 

NO CALLS PLEASE

 

 

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