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Office Services Coordinator - temp to hire

Position ID: CM/GAservices
Location: Atlanta GA

Office Services Coordinator (Temp to hire)

Our client is an International Commercial Property Management organization that has an excellent reputation and is growing fast.

 

Responsibilities:

  • Provides routine reception and administrative support to an office.
  • Receives and directs incoming calls and visitors to appropriate personnel.
  • Solves routine issues and escalates accordingly.
  • Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
  • Requests building and/or equipment services as needed.
  • Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.
  • Troubleshoots for missed deliveries.
  • Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Orders office supplies and other common use items for the office/location.
  • Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
  • Solves minor equipment problems independently.
  • Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
  • Provides guidance to Concierge on company document retention policies and procedures.
  • Maintains relationship with vendors that provide services and goods to the office.
  • Assists in the completion of the office Business Continuity plan.
  • Provides notary services as needed.
  • Ensures proper coding of invoices for services or goods for expense tracking purposes.
  • Provides information on brokers and project or listing details for proper expense allocation.

Westport One consistently ranks as one of the top 10 offices within the MRI Network system, which consists of more than 700 offices worldwide.

We are the Contract Staffing "industry leaders" working specifically on contract and permanent positions within all industries.  Key positions we fill are:  General Office, Receptionists, Administrative Assistants, Secretaries, Executive Assistants, Transcriptionists, Customer Service Representatives, Human Resource Assistants, Data Entry, Accounts Payable, Accounts Receivable, Payroll, Bookkeeper, Medical Assistants, Medical Billing, Front Office, Back Office, Legal Secretaries, and Paralegals.

 

Any inquiries relating to this ad will be kept confidential.

To learn more about our organization please visit us at
www.westportone.com.


To apply for this position, submit your resume by choosing one or more of the following:

  • ***CLICKING “APPLY NOW” ON THIS PAGE*** (PREFERRED)

 

  • Email your resume in WORD format to chrism@westportone.com .  Please refer to job reference code CM/GAservices in the subject line.

 

  • Fax resume with cover letter to: 314-991-9586.  Attention:  Chris Mazzola.  Please refer to job reference code CM/GAservices

 

NO CALLS PLEASE

 

 

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