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HR Administrative Assistant

Position ID: DJM/HRadminasstCali
Location: San Mateo CA

HR Administrative Assistant


My client is an International Pharmaceutical organization that has an excellent reputation. 

Seeking a contractor to support the Manager, Talent Acquisition in managing TA projects (Intern and other projects).

  • Ownership of the project plan and associated responsibilities for some of the projects, including status updates, follow ups and issue escalation
  • Responsible for all meetings related to the assigned projects:

o Scheduling

o Minutes

o Actions

o Follow ups

  • Preparation of presentations, process descriptions and recruiting reports (ie. Open/closedreqreports and additional recruiting metrics)
  • Effectively and accurately communicate relevant project information to thestakeholdersand cross-country project team
  • Identify further process improvement ideas forprojectization

Essential Duties and Job Functions


Knowledge, Experience and Skills

  • B.Sc. degree and 1 – 2 years Talent Acquisition project coordination experience desired
  • Excellent interpersonal, project management, business writing, and communication skills
  • System and data management/analysis
  • Process improvement experience
  • Strong experience with MS Office Suite, in particular Excel and PowerPoint
  • A familiarity and understanding of staffing and HRIS system programs along with a general familiarity of HR principles, policies, and procedures.


Westport One consistently ranks as one of the top 10 offices within the MRI Network system, which consists of more than 700 offices worldwide.

Our Contract Staffing division has been the National Office of the Year every year since 1995.  We are the Contract Staffing "industry leaders" working specifically on contract and permanent positions within all industries.  Key positions we fill are:  General Office, Receptionists, Administrative Assistants, Secretaries, Executive Assistants, Transcriptionists, Customer Service Representatives, Human Resource Assistants, Data Entry, Accounts Payable, Accounts Receivable, Payroll, Bookkeeper, Medical Assistants, Medical Billing, Front Office, Back Office, Legal Secretaries, and Paralegals.


Any inquiries relating to this ad will be kept confidential.

To learn more about our organization please visit us at


 To apply for this position, submit your resume by choosing one or more of the following:



2.)   Email your resume in WORD format to .  Please refer to job reference code DJM/HRadminasstCali in the subject line.


3.)   Fax resume with cover letter to:  314-991-9586.  Attention:  Debbie Maul.  Please refer to job reference code DJM/HRadminasstCali



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